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E-mail Signature Policy

The purpose of this policy is to provide a clear explanation of the guidelines surrounding the use of e-mail signatures on University provided e-mail accounts.

Any questions regarding this Policy should be directed to the Office of University Communications at 864-503-5210.

E-mail, often used more than any other form of communication, is a form of business communication and is a reflection of the institution. The format of one's e-mail should be professional in terms of signature and other formatting. E-mail signatures should follow certain guidelines to fit with the overall branding initiative at USC Upstate. As such, the style of address, tone, spelling, grammar and punctuation of all messages should reflect the standards of formal business communication.

What should be included in an e-mail signature: 
E-mail signatures should include your name, job title, department, mailing address, telephone and fax numbers, and Web site address. This should be in plain text format to easily accommodate all types of users. Should you wish to include the University logo or your school’s logo in your e-mail signature, please contact University Communications for approved templates and versions of the USC Upstate logo.

What should not be included in an e-mail signature: 
Elements that should not be included in e-mail signatures include colored text, very large or complicated fonts, images, clip art or personal quotes. Faculty and staff should also refrain from using background images or stationary in their e-mail correspondence.