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Sample Letters and Emails

For an Upcoming Interview:

Dear Mr./Ms. Alum:

I am a junior English major at the University of South Carolina Upstate, and I have an upcoming internship interview with (insert their company name) for (insert position title). This opportunity is very interesting, and I would like to learn more about how I can stand out in the interview.

Would you be open to a 10-minute phone call so that I may ask you about the company culture and any experiences you have with the internship program?

My contact information is included below, and I look forward to the possibility of speaking with you in the near future.  Thank you for considering my request.

John Smith


For Career Exploration:

Dear Mr./Ms. Alum:

I am a senior marketing major at USC Upstate who is interested in discovering more about public relations.  Consider adding one more line highlighting a connection or other area of common interest you may have.  I found your contact information through the Alumni Association directory.

Would you be open to a 15 minute phone call to discuss public relations as a possible career path?  I would like to ask you about your experience and for your advice on breaking into the field.  Give the contact a time frame and topics to be discussed.  The more specific you can be on discussion topics, the more productive the phone call will be.

My contact information is included below.  I am sure you have many demands on your time, so I thank you for considering my request.  I hope to speak with you soon!


Jane Smith



Thank You Email:

Dear Mr./Ms. Alum:

I would like to thank you for meeting with me the morning of the 25th.  Your advice was very helpful and I have contacted Ms. Amy Smith as you suggested.  In addition to that contact, since our meeting I have actively pursued job openings with ABC Inc., XYZ Ltd., and 123 Co.

From time to time, I would like to drop you a quick note to keep you updated on my progress if that would be alright.  If there is anything I can do to assist you, please do not hesitate to contact me.  Thank you again for your time and insights!


John Johnson  

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Monday - Friday
8:30 a.m. - 5:00 p.m.

Contact Us

Sherry McAdams
Director, Career Services

Phone: 864-503-5393 

Jessie Sahms
Career Services Coordinator
Phone: 864-503-5124

Kristen Bryant Perry
Career Services Advisor
Phone: 864-503-5993

Career Services
Library 203
800 University Way
Spartanburg, SC 29303
Phone: 864-503-5392
Fax: 864-503-5931
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