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Career Services: Cover Letter Writing
Once your resume has been assembled, laid out, and printed to your satisfaction, the next step before distribution is to write your cover letter. Though there may be instances where you deliver your resume in person, most often you will be sending it through the mail or online. Resumes sent through the mail always need an accompanying letter that briefly introduces you and your resume. A well-written resume will allow you to apply for employment opportunities with confidence. The cover letter, however, will hopefully convince the reader to place your resume in the "to be interviewed" pile. Use the cover letter as your marketing tool and sell yourself to the reader. How well you do this can be measured by how many calls you receive for interviews. Spend as much time as necessary to produce a top-notch cover letter. A selection of sample cover letters can be found here.
Like your resume, your cover letter should be neat, clean and direct. A cover letter usually includes the following information:
Your cover letter, including all of the information above, should be no more than one page in length. The language used should be polite, businesslike and to the point. Do not attempt to tell your life story in the cover letter. A long and cluttered letter will only serve to put off the reader. Remember that you only need to mention a few of your accomplishments and skills in the cover letter. The rest of your information is in your resume. Each and every achievement should not be mentioned twice. If your cover letter is a success, your resume will be read and all pertinent information reviewed by your prospective employer.
Producing the Cover Letter
Cover letters should always be typed individually, since they are always written to specific individuals and companies. Never use a form letter for your cover letter. Cover letters should not be copied or reproduced like resumes. Each one should be as personal as possible. Of course, once you have written and rewritten your first cover letter to the point where you are satisfied with it, you certainly can use similar wording in subsequent letters.
After you have printed your cover letter on quality bond paper, be sure to proofread it as thoroughly as you did your resume. Again, spelling errors are a sure sign of carelessness, and you do not want that to be a part of your first impression on a prospective employer. Make sure to handle the letter and resume carefully to avoid any smudges, then mail both your cover letter and resume in an appropriately sized envelope. Be sure to keep an accurate record of all the resumes you send out.
Career Services Office Hours
Monday - Friday8:30 a.m. - 5 p.m.
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Sherry McAdamsDirector, Career ServicesPhone: 864-503-5393
Career ServicesLibrary 203800 University WaySpartanburg, SC 29303Phone: 864-503-5392 Fax: 864-503-5931Faculty & Staff Directory
The University of South Carolina Upstate is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate and masters degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia, 30033 or call 404-679-4500 for questions about the accreditation of USC Upstate. Comments or Complaints?