Withdrawal and Refund Information
Spring 2014: Withdrawal and Refund Schedule
University charges are to be paid in
full on the date they are incurred. Refunds are issued according to the
schedules in this section to students who withdraw from the University, to
part-time students who drop a course or courses, and to full time students who
are reclassified as part-time students because of dropping a course or
If a student receiving federal Title IV financial assistance
withdraws from the University, other than federal work-study funds, a portion
of the refund must be returned to the program or programs that provided the
Refund Policy for Financial Aid Recipients
Institutions are required to have a fair and equitable refund policy for
students who receive financial aid. Students receiving financial assistance are
subject to an additional refund analysis.
Federal financial aid
includes Direct Lending, Plus (parent) Loans, Perkins Loans, Pell Grants and
Refund Policy for Title IV Recipients
There is no longer a differentiation between first-time and continuing
students. Federal regulations require each educational University to have a
written policy for the refund and repayment of federal aid received by students
who withdraw during a term for which payment has been received. These policies
are effective only if a student completely terminates enrollment (i.e., cancels
his/her registration, withdraws or is dismissed) or stops attending classes
before completing 60% or more of the enrollment period.
Beginning in the
fall, students that plan to withdraw from their studies at USC Upstate may do
so online through Self
Those students who withdraw within the add-drop
period are eligible to receive 100% refund of tuition. Following the add-drop
period, adjustments to tuition resulting from official resignations are based
on the effective date of withdrawal and in accordance with the federally
mandated calculation as specified in Section 484B of the Higher Education Act.
This law also specified the order of return of Title IV funds to the programs
from which they were awarded.
The calculation is based on the period of
enrollment completed. That percentage is computed by dividing the total number
of calendar days in the term into the number of calendar days completed as of
the date of student notification. The percentage of Title IV assistance to
which the student is entitled (has "earned") is equal to this percentage of the
term completed, up to 60%. If the withdrawal occurs after 60% of the term is
completed, the percentage is equal to 100%.
The amount of Title IV aid
which must be returned is based on the percentage of "unearned" aid. That
percentage is computed by subtracting earned aid from 100%. The University is
required to return the lesser of: the unearned aid percentage applied to
institutional charges or the unearned aid percentage applied to the total
Title IV aid received.
The student is required to return the difference
between the amount of unearned aid and the amount returned by the University.
The student will be billed for the amount the student owes the Title IV
programs and any amount due to the University resulting from the return of
Title IV funds used to cover University charges. If the student (or parents in
the case of a PLUS loan) is required to return a portion or all of their loan
proceeds, the calculated amount is to be repaid according to the loan's terms.
Students must return only half the amount of grant funds calculated.
Funds are returned to the following Title IV sources in order of
- Unsubsidized Direct Loans
- Subsidized Direct
- Federal Perkins Loans
- Direct PLUS Loans
- Federal SEOG
- Other Title IV assistance for which
the return of funds is required
- Other federal, state or institutional
If less aid is disbursed than
was earned, the student may receive a late disbursement for the difference.
Refunds applicable to non-Title IV funds will be distributed according to
the following priority (not to exceed the original amount disbursed):
- Institutionally controlled scholarships
- Outside scholarships (not
funded by USC Upstate)
USC Upstate's refund and repayment policies are
disseminated to students in the USC Upstate Academic
Catalog. Students may receive additional information by making an
appointment with an Aid Administrator. Before a student obtains the required
Advisor's signature on the withdrawal form, they are required to visit the
Financial Aid Office (FAO) for counseling to determine the financial
obligations of withdrawing before all aid is earned. the University of South
Carolina Upstate Terms and Conditions of Awards was revised to reflect the new
Return Procedure for Title IV Aid.
Before you withdraw, go to the
Financial Aid Office to determine the financial implications of your
withdrawal. You can also contact Student Account Services with questions
USC Upstate Student Account Services
800 University Way
Health Education Complex (HEC)
Spartanburg, SC 29303