Policies and Procedures
Listed below are the current USC Upstate and USC Columbia policies and procedures, indexed by administrative division. All documents written by Columbia are divided into two sections: Policies and Procedures. The majority of these documents are system-wide, meaning they are applicable to all campuses. However, several have policies applicable to all campuses but procedures that only pertain to the Columbia campus. In this case, refer to the "
USC Upstate Procedure" following the policy, that outlines the Upstate-specific procedure.
*The symbol denotes USC Upstate documents.
Subject Index
Academic Affairs
Advancement
Board of Trustees
Business Affairs
Business and Finance
Communications
Equal Opportunity Programs
Facilties Management
Health and Safety
Human Resources
Information Technology and Services
Law Enforcement and Safety
Libraries
Office of Research
Student Affairs
University Administration
Vehicle Management and Parking Services
Academic Affairs - ACAF
1.00 - Recruitment and Appointment of Tenured, Tenure-Track, and Non-Tenure-Track Faculty
USC Upstate Procedure
1.01 - Recruitment and Appointment of Academic Administrators
USC Upstate Procedure
1.02 - Periodic Evaluation of Academic Deans
1.04 - Student Evaluation of Courses
USC Upstate Procedure
1.05 - Tenure Progress Review of Faculty: Third-Year Review
USC Upstate Procedure
1.06 - Academic Titles for Faculty and Unclassified Academic Staff Positions
USC Upstate Procedure
1.15 - Assignment of Collateral Duties or Transfer to Another Department
1.18 - Change of Status to and from Tenure-Track Faculty
1.21 - Appointment and Review of Endowed Chairs and Named Professorships
1.24 - Selection of Department Chairs
1.30 - Access to Tenure and Promotion Application Files
1.31 - Extension of Faculty Tenure-Track Probationary Period
USC Upstate Procedure
1.33 - Intellectual Property Policy
1.34 - Use of Self-Authored Materials by Instructor
1.39 - Software
1.50 - Outside Professional Activities for Faculty
1.60 - Modified Duties Semester for Faculty
USC Upstate Procedure
1.61 - Faculty Dual Career Accommodation
USC Upstate Procedure
1.70 - Continuing Education
2.00 - Creation and Revision of Academic Programs
USC Upstate Procedure
2.01 - Establishment of Centers or Institutes
2.02 - Establishment and Modification of Academic Administrative Units
2.03 - Creation and Revision of Academic Courses
2.03a-Creation and Modification of Academic Courses
2.04 - Dual Enrollment Courses
2.06 - International Academic Agreements
USC Upstate Procedure
3.03 - Handling of Student Records
3.05 - Withdrawal of Students Called to Active Military Duty
3.06 - Establishing and Changing a Student's Official Name
3.09 - Registration Holds
3.15 - Classroom Scheduling
USC Upstate Procedure
3.21 - Athletic Competitions During Final Exams
3.40 - Verification of Lawful Presence of Students
3.70 - Commencement Exercises
4.00 - Graduate Assistantships
7.03 - Private Requests for University Data
7.04 - Teaching and Productive Scholarships (TAPS)
7.05 - Cancellation of Classes
7.06 - Reallocation of Faculty Workload
7.07 - Unit Criteria
7.08 - Transcripts
7.09 - Compensation for Fulbright Scholars
7.10 - Reallocation of Space
7.11 - Budget Policies & Procedures
Academic Procedures for Inclement Weather
Consortium Agreement
Faculty Manual
Grants & Sponsored Awards
Request for Start Up Funds
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Advancement - ADV
1.06 - Fund Raising by the Development Office
5.02 - USC Letterhead and Business Card
5.04 - University Printing Services
5.05 - University Copier Center
Foundation Spending
Solicitation
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Board of Trustees - BTRU
1.00 - Statutory Basis of the University
1.03 - By-Laws of the Board of Trustees
1.04 - Authority to Sign Contracts
1.06 - Internal Audit
1.09 - Employment of Outside Legal Counsel
1.12 - Use of University of South Carolina Name
1.15 - University Personnel Expenditure Policy
1.18 - Conflict of Interest
1.20 - Dishonest Acts and Fraud
1.30 - Capital Planning Policy
2.00 - University Environmental Policy Statement
2.01 - Honorary Degree Recipients
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Business Affairs - BUSA
1.00 - University Dining Services
3.06 - Office of Trademark and Licensing
5.00 - Fire Drills
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Business and Finance - BUSF
1.00 - Travel
USC Upstate Procedure
1.08 - Relocation Expenses
2.00 - Object of Expenditure Classification Codes
2.03 - Revenue Classification Codes
2.06 - Intra-Institutional Transfers (within USC)
2.09 - Inter-Departmental Transfers (between state agencies)
2.12 - Accounts Payable
2.13 - Honorariums and Royalties
2.15 - Accounts Payable--Check Writing Schedule
2.18 - Petty Cash
2.19 - Cash Advance--University Accounts
3.00 - Contract and Grant Accounting--Restricted Funds
3.03 - Contracts and Grants--Cost Sharing
3.06 - Contracts and Grants--Participant Support
3.09 - Contracts and Grants--Consultant Services
3.12 - Contracts and Grants--Personnel Activity Reporting System
3.15 - Contracts and Grants--Closeouts
3.19 - Contracts and Grants--Elimination of Accounts Overdrafts
3.30 - Other Educational and General Program Accounts (E Funds)
4.00 - Academic Fees and Expenses
4.03 - Free Tuition and Reduction of Fees
4.04 - Tuition Award Program
4.06 - Refund of Academic Fees
4.10 - Receipt and Handling of University Payments
4.11 - Credit/Debit Card Processing Policy
5.00 - Property Accountability
6.00 - Payroll Authorizations
6.03 - Payroll Frequency
6.06 - Payroll Checks--Items Withheld
6.09 - Distribution of Payroll Statements of Electronic Deposit and Payroll Checks
6.11 - University Employees Furnished Campus Housing
7.00 - Purchasing
USC Upstate Procedure
7.05 - Reimbursement for Personal Consumption Items at Employee's Official Headquarters
7.06 - Employee Association/Professional Dues--Employee Personal Certifications--Employee License Fees
7.07 - Club Membership and Dues
7.08 - Cellular and Wireless Telephones and Devices
8.01 - Payroll Authorizations to Internationals
9.10 - Cost Accounting Standards (CAS)
Budget Transfer Request
Consortium Agreement
Addendum to Consortium Agreement
Expense Transfer Request
Indirect Cost Recovery
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Communications
Faculty and Staff E-mail Signature Policy
Logo Usage Guidelines
Social Media Policy
Web Editorial Style Guide
Web Policies and Procedures
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Equal Opportunity Programs - EOP
1.00 - Equal Opportunity and Affirmative Action
1.01 - Equal Opportunity Complaint Processing Procedures
1.02 - Sexual Harassment
1.03 - Discriminatory Harassment
1.04 - Non-Discrimination Policy
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Facilities Management - FCMN
1.00 - Procurement of Architectural/Engineering and Other Professional Services Related to Construction
1.03 - Leasing of Real Property
1.05 - Leasing/Rental of State-Owned Property to Non-University Parties
1.06 - Establishment of Permanent Improvement Projects
Asbestos
- Request for Asbestos Survey
- Permit to Work (Contractor Signoff)
- Permit Placard
- EHS Asbestos Work Notification
Facilities Usage
Sustainable Energy Policy
Theater
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Health and Safety - HESA
1.00 - Investigation of Fire
Bloodborne Pathogens Control Policy
Emergency and Safety Procedures Guide (USC Upstate network login required)
Employee Safety and Risk Management Program
Golf Carts and Utility Vehicles on Campus
Hazardous Communicaiton Policy
Inclement Weather
Training Sign-in Sheet
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Human Resources - HR
0.00 - Policy Disclaimer
1.01 - Drug-Free Workplace
1.02 - USC Ethics Policy
1.03 - Annual Leave
1.06 - Sick Leave
1.07 - Family and Medical Leave
1.09 - Other Leave With Pay
1.10 - Leave Transfer Policy
1.12 - Leave Without Pay
1.15 - Holiday Leave
1.18 - Hazardous Weather and Emergency Leave
1.21 - Educational Leave
1.24 - Appointment, Transfer, Promotion of Classified Employees
1.27 - Nepotism
1.30 - Outside Employment
1.33 - Labor
1.36 - Performance Appraisal for Classified Employees
1.39 - Disciplinary Action and Termination for Cause
1.42 - Grievance
1.45 - Reduction-in-Force
1.48 - Solicitation and Distribution
1.51 - Professional Development for University Personnel
1.54 - Floater Services
1.57 - Separation from University Service
1.60 - Lactation Support Policy
1.61 - USC Tuition Assistance Policy
1.63 - State Service Award Prorgram
1.66 - Worker's Compensation
USC Upstate Procedure
1.69 - Official Personnel Files and Records Release
1.77 - Bonuses
1.78 - Dual Employment
1.79 - Salary Supplements
1.81 - Summer Compensation for Faculty
1.84 - Minimum Wage Overtime Compensation
1.85 - Research Grant or Time-limited Positions
1.90 - Job Reference and Background Checks
1.95 - Drug and Alcohol Testing Policy
2.00 - Post-TERI and Post-Retirement Employment
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Information Technology and Services - IT
1.00 - Information Technology and Services Resources Procurement
1.06 - Acceptable Use of Information Technology
1.08 - Computer Software Licensing and Distribution
Computing Guidelines
Help Desk Data Transfer Policy
Help Desk Software Installation Policy
Loaner Laptop Checkout Policy
Media Services Policy
Student E-mail Policy
Sustainable Computing Policy
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Law Enforcement and Safety - LESA
1.03 - Bomb Threat
3.03 - Reporting Disturbances
3.06 - Reporting Loss or Theft of University Property
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Libraries - LIB
1.00 - University Libraries--General
1.01 - University Libraries-Misuses and Penalties
1.02 - Library Annex and Conservation Facility
1.03 - Archives and Record Management
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Office of Research - RSCH
1.00 - Misconduct in Research and Scholarship
1.01 - Debarment and Suspension in Federally Sponsored Projects
1.02 - Sponsored Programs Administered through USC Foundations
1.03 - Research and Human Subjects
1.04 - Compliance with Lobbying Disclosure Act of 1995
1.05 - Data Access and Retention
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Student Affairs - STAF
Campus Recreation
2.03 - Conduct at Upstate Wellness Center
2.06 - External User Group Policy for Campus Recreation
2.09 - Sport Clubs Eligibility and Membership
3.06 - Intramural Eligibility
3.14 - Sport Clubs Membership, Upstate
3.16 - Outdoor Recreation Rental Equipment
3.24 - Sport Club Program, Upstate
10.01 - Wellness Center Student Membership, Upstate
10.02 - Current and Retired Faculty and Staff Membership
10.03 - Wellness Center Spouse Membership, Upstate
10.04 - Locker Rental, Upstate
10.06 - General Information Policies - Wellness Center
10.70 - Wellness Center Guest Policy
Disability Services
6.00 - Disability Discrimination Grievance Procedures
6.20 - Accommodations for Students with Disabilities
Health Services
1.03 - HIV AIDS Testing Policy
7.01 - Eligibility and Fees for Health Services
7.06 - Pre-Enrollment Immunization Program
7.07 - Health Services Visit Verification
7.09 - Dismissal of Patient from Care
7.10 - Student, Employee Scope of Services and Procedures Policy
7.12 - Tuberculosis Screening
7.13 - Release of Medical Records-Confidentiality
Housing
Contract Appeals Committee
Eligibility and Occupancy
General Regulations
Housing Fees
Housing Policies
Responding to Violations
Visitation
Student Life
3.01 - Advisors for Student Organizations
3.03 - Late Night Event
3.05 - Hazing
3.09 - Registered Student Organizations
3.11 - Posting Promotional Material, Including Banners
3.22 - Fundraising by Student Organizations
3.23 - Outdoor Event Registration
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University Administration - UNIV
1.00 - Policy on Policies
1.50 - Data Access
2.00 - Freedom of Information Policy
Policy and Procedure Approval Process
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Vehicle Management and Parking Services - VMPS
2.00 - Vehicle Traffic and Parking
4.00 - Motor Pool Operations
5.00 - Leasing and Renting Non-USC Owned Vehicles
6.00 - Vehicle Insurance and Accident Policy
Golf Carts, Accessibility Carts, Low Speed and Utility Vehicles on Campus
Motor Vehicle Use on Campus
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