Special Events

Events and Meeting Spaces

The University of South Carolina Upstate offers a variety of spaces for your organization or department to reserve. Host a quick planning meeting, pop in for your weekly reservation, or even plan a banquet with our Event Services teams. Many of our rooms can be customized; all you need to do is indicate your space needs when making your reservation.

Please submit via 25Live. Feel free to reach out to Event Services at 503-5984 or USCUpstateSpecialEvents@uscupstate.edu if have any questions.

General Event Forms

Find an event in our online calendar

Want to know what’s happening on campus? Browse the daily, weekly or monthly calendars, or search for specific events by date, building or event type.

Browse building and facility spaces

Not sure where to hold your meeting or event? Search the University’s available facility spaces by date, building, room type, or room features. 

Reserving Space

Click on plus button at the bottom of this Accordion BLOCK (not accordion tab) to create a new tab. Select Accordion TAB block to edit tab headline. Select nested blocks within accordion tab to edit content.
    • Log in to 25 Live with your organization’s network ID (that’s your email without the @email.uscupstate.edu) and password.
    • Look for the ‘Create an Event’ button in the middle of the screen. Fill out the web form completely and click ‘save‘.
    • We review each request and will get back to you within three business days. If you need to make a change to your request or have any questions in the meantime, you may contact the Office of Special Events at USCUpstateSpecialEvents@uscupstate.edu or call 864-503-5984.
    • Log in to 25 Live with your USC network ID (that’s your email without the @mailbox.sc.edu) and password.
    • Look for the ‘Create an Event’ button in the middle of the screen. Fill out the web form completely and click ‘save‘. If you do not see the ‘Create an Event’ button, please contact the  Office of Special Events at USCUpstateSpecialEvents@uscupstate.edu or call 864-503-5984 so we may walk you through the process of getting an authorized requestor account.
  • Please tell us about the event you’re planning by completing the Facility Rental Inquiry Form below:

  • Once an event is requested, only the Event Services office may edit that request. If you need to make any changes or cancel an event, please let us know.
    Submit your request via:

    Please be sure to include the reservation code and the event title in your email.

  • Set up your event

    Campus Events

    To schedule a University event, please appoint one coordinator from your department to manage all aspects of the event. Submit your online request at least one week in advance.

    Your request does not guarantee room space. You should expect a confirmation number via email within three working days. If your first choice room is not available, we will do our best to find a comparable space.

    A departmental account number is required for food, ushers, theatre technicians and rental equipment. Immediately notify us with any changes in your event plans, and refer to your confirmation number. Please do not switch rooms without approval from the Office of Special Events & Facilities Scheduling.

    All events organized by students should be requested using the Student Event Request Form. This includes club meetings, greek events, and student led special interest meetings.

    Corporate Events

    USC Upstate is a great place for virtually any corporate event, such as luncheons, dinners, meetings, press conferences, and other activities. The facilities on our campus are some of the finest in the Upstate and our professional staff will ensure your event runs smoothly.

    Complete the Event Form with the date, time, estimated number of people, food and any other pertinent information about your event. Contact the Special Events staff to verify facility availability as soon as possible.

    Upon finalization of details, a Special Events Contract will be sent to you. It is your responsibility to read this document and return it to the Director of Special Events. By signing, you agree to the conditions and information included.

    Catering Requests and Guests

    A guaranteed number of guests, when food is requested, must be submitted one week prior to the event to avoid additional charges.


    Please clear all use of decorations with the Office of Special Events. The use of glue, staples, tacks, tape or any other method is not allowed to hang items on facility walls.

    Event Changes or Cancellation

    Please contact the Office of Special Events with any event changes or cancellations.


    Find out more about our options for parking, elevators, restrooms, and other accessibility concerns.

  • The following are PDF documents. 

    Special Events Policies and Procedures

    Facilities Scheduling Policies

    Theater Policies and Procedures

    Campus-Wide Food and Non-Alcoholic Beverage Regulations

    Alcohol Beverage Policy

    Please reach out to the Office of Special Events at USCUpstateSpecialEvents@uscupstate.edu or 864-503-5807 for further assistance.

    *Please note, effective September 2016, new campus-wide food and non-alcoholic beverage regulations (PDF) have been implemented.