Listed below are our current policies and procedures, indexed by administrative division. There are three types of documents: system policies, USC Upstate policies, and implementation procedures. When researching your subject of interest, please consider each subsection that applies to your policy section.
Subject Index
The symbol * denotes USC Upstate documents.
Academic Affairs – ACAF
System Policies
- 1.00- Recruitment and Appointment of Tenured, Tenure-Track, and Non-Tenure-Track Faculty
- 1.01 – Recruitment and Appointment of Academic Administrators
- 1.04 – Student Evaluation of Courses
- 1.05 – Tenure Progress Review of Faculty: Third-Year Review
- 1.06 – Academic Titles for Faculty and Unclassified Academic Staff Positions
- 1.15 – Assignment of Collateral Duties or Transfer to Another Department
- 1.21 – Appointment and Review of Endowed Chairs and Named Professorships
- 1.30 – Access to Tenure and Promotion Application Files
- 1.31 – Extension of Faculty Tenure-Track Probationary Period and Scheduled Post-Tenure Review
- 1.33 – Intellectual Property Policy
- 1.34 – Use of Self-Authored Materials by Instructor
- 1.35 – Copyright
- 1.50 – Outside Professional Activities for Faculty
- 1.60 – Modified Duties Semester for Faculty
- 1.61 – Faculty Dual Career Accommodation
- 1.73 – Conference Related Activities
- 2.00 – Creation and Revision of Academic Programs
- 2.01 – Establishment and Modification of Centers or Institutes
- 2.02 – Establishment and Modification of Academic Administrative Units
- 2.03 – Creation and Revision of Academic Courses
- 2.04 – Dual Enrollment Courses
- 2.05 – Consortial Academic Contracts and Agreements
- 2.06 – International Academic Agreements
- 2.11 – Substantive Change
- 2.15 – Evaluation of Transfer Credit
- 2.20 – Academic Program Review
- 3.03 – Handling of Student Records
- 3.06 – Establishing and Changing a Student’s Official Name
- 3.09 – Registration Holds
- 3.15 – Classroom Scheduling
- 3.40 – Verification of Lawful Presence of Students
- 4.00 – Graduate Assistantships
- 5.00 – Withdrawal of Students Called to Active Military Duty
- 7.03 – Private Requests for University Data
USC Upstate Policies
- * 1.18 – Change of Status to and from Tenure-Track Faculty or Instructor to Senior Instructor
- * 1.70 – Continuing Education
- * 6.01 – Graduate Faculty Selection and Evaluation Policy
- * 6.02 – Graduate Faculty Workload
- * 7.04 – Teaching and Productive Scholarships (TAPS)
- * 7.04a – Meal Reimbursement for International Travel
- * 7.05 – Cancellation of Classes
- * 7.06 – Reallocation of Faculty Workload
- * 7.06a – Assigning Faculty Overloads
- * 7.07 – Unit Criteria
- * 7.08 – Transcripts
- * 7.09 – Compensation for Fulbright Scholars
- * 7.10 – Reallocation of Space
- * 7.11 – Budget Policies & Procedures
- * 7.12 – Promotion and PTR Compensation
- * 7.13 – Textbook Adoption
Implementation
- * Academic Procedures for Inclement Weather
- * Civility Policy
- * Consortium Agreement
- * Faculty Manual
- * Grants & Sponsored Awards
- * Request for Start Up Funds
- * Graduate Faculty Appointment Form
- * USC Upstate Procedure for ACAF 1.00
- * USC Upstate Procedure for ACAF 1.50
- * USC Upstate Procedure for ACAF 1.61
- * USC Upstate Procedure for ACAF 2.00
- * USC Upstate Procedure for ACAF 2.06
- * USC Upstate Procedure for ACAF 2.20
- * USC Upstate Procedure for ACAF 3.15
Advancement – ADV
System Policies
- 5.04 – University Printing Services
- 5.05 – University Copier Center
Board of Trustees – BTRU
System Policies
- 1.02 – Mission Statements
- 1.04 – Authority to Sign Contracts
- 1.06 – Audit & Advisory Services
- 1.09 – Employment of Outside Legal Counsel
- 1.12 – Use of University of South Carolina Name
- 1.14 – University Designated Funds
- 1.15 – University Personnel Expenditure Policy
- 1.16 – Board Member Expense Policy and Procedures
- 1.18 – Conflict of Interest
- 1.19 – Protecting the Institution from External Influences
- 1.20 – Dishonest Acts and Fraud
- 1.22 – Reporting Violations of State and Federal Laws or Regulations
- 1.24 – Internal Control Policy
- 1.25 – Affiliated Foundations, Entities and Organizations
- 2.01 – Honorary Degree Recipients
- 2.03 – Removal of a Board of Trustees Member
- 3.00 – Appointment of Board Members to Serve on USC Foundation Boards
- 3.01 – Presidential Candidate Search Committee
- 3.02 – Fiduciary Duties of Trustees
Business Affairs – BUSA
System Policies
- 1.00 – University Dining Services
- 3.06 – Office of Trademark and Licensing
- 7.00 – Purchasing
- 7.05 – Reimbursement for Personal Consumption Items at Employee’s Official Headquarters
- 7.06 – Employee Association/Professional Dues–Employee Personal Certifications–Employee License Fees
USC Upstate Policies
Implementation
Civil Rights and Title IX – CR
System Policies
USC Upstate Policy
Communications – COMM
Implementation
- * Logo Usage Guidelines
- * Social Media Policy
- Web Editorial Style Guide
- * Web Policies and Procedures
Event Planning and Special Events
Implementation
Facilities Management – FCMN
System Policies
- 1.00 – Procurement of Architectural/Engineering and Other Professional Services Related to Design and Construction
- 1.03 – Leasing of Real Property
- 1.05 – Leasing “Lease-outs” of State-Owned Property to Non-University Parties
- 1.06 – Establishment of Permanent Improvement Projects
- 2.06 – Building Maintenance for Academic/General Areas
USC Upstate Policies
- * 2.06A – Building Maintenance for Academic/General Areas
- * 2.06B – Building Maintenance for Housing and Residential Life Areas
- * 2.09 – Landscaping and Waste Management Services
- * 2.10 – Motor Vehicle Use on University Grounds
- * 2.15 – Campus Utilities and Energy Distribution
Implementation
Administration and Finance – FINA
System Policies
- 1.00 – Chart of Accounts
- 1.20 – Agency Funds (Z Funds)
- 1.22 – Loan Funds – T Funds
- 1.23 – Internal Funds (N Funds)
- 1.24 – Local Appropriation Policy
- 1.25 – State Funds (“G” Funds)
- 1.50 – Foreign Gift and Contract Reporting
- 2.06 – Internal Charges
- 2.12 – Accounts Payable
- 2.13 – Honorariums and Royalties
- 2.14 – Acquisition and Payment of Goods and Services
- 2.15 – Accounts Payable Payment Schedule
- 2.18 – Petty Cash
- 2.19 – Cash Advance–University Accounts
- 2.20 – Membership Dues
- 2.40 – Independent Contractors
- 2.50 – Travel
- 2.51 – Relocation and Moving Allowance
- 2.82 – Asset Management
- 3.00 – Contract and Grant Accounting–Restricted Funds
- 3.03 – Contracts and Grants–Cost Sharing
- 3.06 – Contracts and Grants–Participant Support
- 3.09 – Contracts and Grants–Consultant Services
- 3.12 – Contracts and Grants–Personnel Activity Reporting System
- 3.15 – Contracts and Grants–Closeouts
- 3.17 – Grants and Contracts Uncollectible Receivables
- 3.19 – Contracts and Grants–Elimination of Accounts Overdrafts
- 3.21 – External Audit Policy for Grant Transactions and Activities (Restricted Accounts)
- 3.30 – Other Educational and General Program Accounts (E Funds)
- 3.31 – Grants Subrecipient Monitoring Policy
- 3.40 – Cost Accounting Standards
- 3.35 – Grants Cost Transfer Policy
- 4.00 – Academic Fees and Expenses
- 4.01 – Student Statement of Financial Responsibility
- 4.03 – Free Tuition and Reduction of Fees
- 4.04 – Tuition Award Program
- 4.06 – Refund of Academic Fees (formally BUSF 4.06)
- 4.10 – Receipt and Handling of University Payments
- 4.11 – Credit/Debit Card Processing Policy
- 4.12 – University Identity Theft and Detection Program
- 4.13 – Allowance for Doubtful Accounts
- 4.14 – Accounts Receivable – Collections of Past Due Accounts
- 5.10 – Cash Management
- 5.20 – Banking
- 5.30 – Endowment Management
- 6.00 – Payroll Authorizations
- 6.01 – Salary Overpayments
- 6.03 – Payroll Frequency
- 6.06 – Payroll Checks–Items Withheld
- 6.09 – Distribution of Payroll Checks and Direct Deposit Requirements
- 6.11 – University Employees Furnished Campus Housing
- 7.00 – Capital Planning Policy
- 7.08 – Cellular and Wireless Telephones and Devices
- 8.01 – Payroll Authorizations to Internationals
Implementation
- 1.00 Procedure – Chart of Accounts
- 1.20 Procedure – Agency Funds (Z Funds)
- 1.23 Procedure – Internal Funds (N Funds)
- 1.50 Procedure – Foreign Gift and Contract Reporting
- 1.50 Template – Foreign Gift and Contract Reporting
- 2.12 Procedure – Accounts Payable
- 2.12 Procedure – Interdepartmental Transfers
- 2.40 Procedure – Independent Contractor
- 2.40 Appendix A – Independent Contractor Checklist
- 2.40 Appendix B – Foreign Source Statement
- 2.50 Procedure – Travel
- 2.51 Procedure – Relocation and Moving Allowance
- 2.82 Procedure – Asset Management
- 3.12 Procedure – Time and Effort Reporting
- 3.15 Procedure – Sponsored Award Close Out
- 3.17 Procedure – Grants Uncollectible Receivables
- 3.31 Procedure – Subrecipient Monitoring
- 3.31 Appendix – Subrecipient Monitoring Risk Matrix
- 3.35 Procedure – Cost Transfers
- 5.10 Procedure – Cash Management
- 5.20 Procedure – Revolving Bank Accounts
- 6.01 Procedure – Salary Overpayment
Human Resources – HR
System Policies
- 0.00 – Policy Disclaimer
- 1.01 – Drug-Free Workplace
- 1.02 – USC Ethics Policy
- 1.03 – Annual Leave
- 1.06 – Sick Leave
- 1.07 – Family and Medical Leave
- 1.08 – Paid Parental Leave
- 1.09 – Other Leave With Pay
- 1.10 – Leave Transfer Policy
- 1.12 – Leave Without Pay
- 1.15 – Holiday Leave
- 1.18 – Hazardous Weather and Emergency Leave
- 1.22 – Telecommuting
- 1.24 – Appointment, Reassignment, and Promotion of Classified, Research Grant, Time-Limited or Unclassified Staff Employees
- 1.25 – Appointments for Non-US Citizens
- 1.27 – Nepotism
- 1.30 – Outside Employment
- 1.33 – Labor
- 1.34 – Performance Evaluation for Officers and Administrators
- 1.36 – Performance Evaluation for Classified and Unclassified Non-Academic Staff
- 1.37 – Pay for Performance
- 1.38 – Base Salary Increases
- 1.39 – Disciplinary Action and Termination for Cause
- 1.42 – Grievance
- 1.45 – Reduction-in-Force
- 1.48 – Solicitation and Distribution
- 1.51 – Professional Development for University Personnel
- 1.57 – Separation from University Service
- 1.58 – Demotions
- 1.60 – Lactation Support Policy
- 1.61 – USC Tuition Assistance Policy
- 1.63 – State Service Award Program
- 1.65 – Employee Recognition
- 1.66 – Worker’s Compensation
- 1.68 – Immunization and Infectious Disease
- 1.69 – Official Personnel Files and Records Release
- 1.77 – Bonuses
- 1.78 – Dual Employment
- 1.79 – Salary Supplements
- 1.81 – Summer Compensation for Faculty
- 1.84 – Minimum Wage, Official Workweek, and Overtime Compensation
- 1.85 – Research Grant or Time-limited Positions
- 1.86 – Student Employee Policy
- 1.87 – Unclassified Staff in Research Positions
- 1.89 – Separation Incentives
- 1.90 – Background and Employment Verification Checks
- 1.95 – Drug and Alcohol Testing Policy
- 2.01 – Succession Planning
- 2.02 – Post-Retirement Employment
Information Technology – IT
System Policies
- 1.00 – Information Technology Procurement
- 3.00 – Information Security
- 5.00 – Digital Accessibility
Implementation
- * Help Desk Data Transfer Policy
- * Help Desk Software Installation Policy
- * IT Procedure – Student Account Lifecycle
- * Loaner Equipment Checkout Policy
- * Media Services Policy
- * Personal Identifying Information Policy
- * Student E-mail Policy
- * Sustainable Computing Policy
Law Enforcement and Safety – LESA
System Policy
- 6.20 – Fire Drills
Libraries – LIB
USC Upstate Policies
- * 1.00 – University Libraries–General
- * 1.01 – University Libraries-Misuses and Penalties
- * 1.03 – Archives and Record Management
Office of Research – RSCH
System Policies
- 1.00 – Misconduct in Research and Scholarship
- 1.01 – Debarment and Suspension in Federally Sponsored Projects
- 1.02 – Sponsored Programs Administered through USC Foundations
- 1.03 – Research and Human Subjects
- 1.04 – Compliance with Lobbying Disclosure Act of 1995
- 1.05 – Data Access and Retention
- 1.06 – Disclosure of Financial Interests
- 1.07 – Administration of Sponsored Projects
- 1.08 – Institution Base Salary
- 1.10 – Prohibition on Participation in Malign Foreign Talent Recruitment Programs
- 5.03 – Care and Use of Lab Animals
Student Affairs – STAF
Campus Recreation
USC Upstate Policies
- * 2.03 – Conduct at Upstate Wellness Center
- * 2.06 – External User Group Policy for Campus Recreation
- * 2.09 – Sport Clubs Eligibility and Membership
- * 3.06 – Intramural Eligibility
- * 3.14 – Eligibility and Membership in Sports Clubs, Insurance for Sports Clubs
- * 3.16 – Outdoor Recreation Rental Equipment
- * 3.24 – Sport Club Program, Upstate
- * 10.01 – Wellness Center Student Membership, Upstate
- * 10.02 – Current and Retired Faculty and Staff Membership
- * 10.03 – Wellness Center Spouse Membership, Upstate
- * 10.04 – Locker Rental, Upstate
- * 10.06 – General Information Policies – Wellness Center
- * 10.70 – Wellness Center Guest Policy
Disability Services
USC Upstate Policy
Health Education
Implementation
- * Alcohol and Other Drugs University Policy
- * Alcohol and Other Drugs Health Risks
- * Alcohol and Other Drugs Treatment Resources
- * * 2024 Alcohol and Other Drugs Biennial Review Report
- * Tobacco-Free Campus Policy
Health Services
USC Upstate Policies
- * 1.03 – HIV AIDS Testing Policy
- * 7.01 – Eligibility and Fees for Health Services
- * 7.06 – Pre-Enrollment Immunization Program
- * 7.07 – Health Services Visit Verification
- * 7.09 – Dismissal of Patient from Care
- * 7.12 – Tuberculosis Screening
- * 7.13 – Release of Medical Records-Confidentiality
Student Life
USC Upstate Policies
- * 3.01 – Advisors for Student Organizations
- * 3.03 – Late Night Event
- * 3.05 – Hazing
- * 3.09 – Registered Student Organizations
- * 3.11 – Posting Promotional Material, Including Banners
- * 3.22 – Fundraising by Student Organizations
- * 3.23 – Outdoor Event Registration
Implementation
- * Code of Student Conduct
- * Code of Academic Integrity
- * Animals on Campus Policy
- * Withdrawal for Medical Reasons
University Administration – UNIV
System Policies
- 1.00 – Policy on Policies: Development and Oversight of University Policies
- 1.51 – Data and Information Governance
- 1.52 – Responsible use of Data, Technology, and User Credentials
- 1.60 – HIPAA Compliance
- 1.70 – Drug and Alcohol Abuse Prevention Program
- 2.00 – Freedom of Information Policy
- 2.10 – Prohibited Consensual Relationships
- 2.50 – Affiliate Appointments
- 3.03 – Quarantine and Isolation of Students, Faculty and Staff
- 3.04 – Communicable Disease Outbreak Mitigation Measures
- 4.00 – Programs Involving Minors
- 5.50 – University Environmental Policy Statements
- 6.00 – Freedom of Expression and Access to Campus
- 7.00 – Campus Exterior Art Approval and Procurement
- 7.01 – Design Review Committee
- 8.00 – University Aircraft: Use and Scheduling
USC Upstate Policy
Implementation
University Development – DEVL
System Policy
- 1.00 – Fundraising
Implementation
Vehicle Management and Parking Services – VMPS
System Policies
- 2.00 – Vehicle Traffic and Parking
- 3.15 – Registration and Parking of Bicycles
- 4.00 – Motor Pool Operations
- 5.00 – Leasing and Renting Non-USC Owned Vehicles
- 6.00 – Vehicle Insurance and Accident Policy